Privacy Policy

This Privacy Policy explains how our organisation collects, uses, stores and protects personal data when you use our online platform, enquire about our human resources services, apply for or explore employment opportunities, or otherwise interact with our recruitment, talent acquisition, employee relations and HR consulting activities.

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679, the Data Protection Act 2018 and other applicable Irish and European data protection laws.

Who Is Responsible for Your Data

The organisation operating this service acts as the data controller for personal data processed through our online platform and in connection with our HR services. Our postal address is:

Personal Data We Collect

Depending on how you use our service, we may collect the following categories of personal data:

• Identity and contact information, such as your name, postal address and other information you choose to provide.
• Employment and recruitment information, including your CV, career history, qualifications, skills, professional interests, references and interview information.
• Information provided by employers, hiring managers, referees or other authorised persons during recruitment or HR engagements.
• Information relating to employee relations or HR consulting matters where processing is necessary for a specific engagement.
• Technical information, such as IP address, browser type, device information, access times and interactions with our online platform.
• Information contained in correspondence, enquiries, feedback or other materials you submit to us.

Special Categories of Personal Data

Recruitment and HR activities may occasionally involve special categories of personal data, such as health information, disability information, trade union membership or information concerning diversity and inclusion. We only process such information where permitted by law and where an appropriate legal condition applies. We ask you not to provide sensitive information unless it is relevant to the service or specifically requested for a lawful purpose.

How We Use Personal Data

We may use personal data to:

• Provide recruitment, talent acquisition, employee relations and HR consulting services.
• Assess candidates, identify suitable opportunities and support recruitment processes.
• Manage relationships with candidates, clients, employers and professional contacts.
• Respond to enquiries and provide information about our services.
• Maintain, secure and improve our online platform and business operations.
• Prevent fraud, misuse, unauthorised access and other unlawful activity.
• Meet legal, regulatory, accounting and professional obligations.

Legal Bases for Processing

We process personal data only where a lawful basis applies. Depending on the circumstances, this may include your consent, taking steps at your request before entering into a contract, performing a contract, complying with a legal obligation, protecting vital interests, or pursuing our legitimate interests where those interests are not overridden by your rights and freedoms.

Where we rely on consent, you may withdraw it at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.

Sharing Personal Data

We may share relevant personal data with clients, prospective employers, referees, professional advisers, technology and hosting providers, background-check providers, regulators, public authorities and other service providers where necessary for the purposes described in this policy. We require service providers to protect personal data and process it only in accordance with our instructions and applicable law.

We do not sell personal data. We share only the information reasonably required for the relevant recruitment, HR, business or legal purpose.

International Data Transfers

Some service providers may process personal data outside the European Economic Area. Where this occurs, we use a lawful transfer mechanism and appropriate safeguards, such as an adequacy decision or approved contractual protections, as required by data protection law.

Retention of Personal Data

We retain personal data only for as long as necessary for the purposes for which it was collected, including recruitment and HR relationship management, legal, regulatory, accounting and dispute-resolution requirements. Retention periods may vary depending on the nature of the information and the relevant engagement. When personal data is no longer required, we securely delete or anonymise it.

Cookies and Technical Data

Our online platform may use necessary cookies and similar technologies to operate securely and remember essential settings. Subject to your choices and applicable law, we may also use analytics technologies to understand how the platform is used and improve its performance. You can manage cookies through your browser settings or any cookie preference tool made available on our online platform.

Your Data Protection Rights

Subject to legal conditions and exemptions, you may have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete personal data.
• Request erasure of personal data where there is no lawful reason for us to retain it.
• Request restriction of processing in certain circumstances.
• Object to processing based on legitimate interests or to direct marketing.
• Request portability of certain personal data provided by you.
• Withdraw consent where processing is based on consent.

To exercise your rights, please write to us at 77 Sir John Rogerson's Quay, Dublin, Dublin, D02 F540, Ireland. We may need to verify your identity before fulfilling a request. You also have the right to lodge a complaint with the Data Protection Commission in Ireland or another competent supervisory authority.

Security

We use appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. No online service can be guaranteed to be completely secure, and you should take care when sharing information online.

Children’s Data

Our services are intended for adults and are not directed at children. We do not knowingly collect personal data from children except where lawful and necessary for a specific professional or legal purpose.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements or data processing practices. The latest version will be published on our online platform, and the revised policy will apply from the date of publication.